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OctoVault™
Smart Document & Compliance System
Never miss a renewal and never lose a document again.
The Problem & The Solution
Pain Points
- Critical documents are scattered across drives.
- License and contract renewals are missed.
- Manual filing wastes hours every week.
- Compliance audits are stressful.
Solution
OctoVault™ centralizes documents, uses AI OCR to extract metadata, and sends automatic reminders before expirations – keeping you audit‑ready at all times.
Features
AI OCR
Automatically extract dates, names, and amounts from scans.
Expiry Alerts
Get notified 90/60/30 days before any renewal.
Smart Filing
Auto‑categorize documents by type and entity.
Full‑Text Search
Find any document in seconds.
ERP Sync
Link documents to vendors, employees, or assets.
Compliance Dashboard
Track renewal status across the organization.
How It Works
Upload
Drag & drop or scan documents into OctoVault.
AI Extract
OCR pulls key data and suggests categories.
Set Alerts
Define reminder schedules for each document type.
Stay Compliant
Receive notifications and renew on time.
Use Cases
Legal
Manage contracts and court deadlines.
HR
Track employee visas, licenses, and certifications.
Procurement
Monitor vendor agreements and AMCs.
Facilities
Manage building permits and safety certificates.
Security & Compliance
RBAC
Control who can view or edit each folder.
Audit Logs
Track every upload, view, and download.
Encryption
AES‑256 at rest, TLS in transit.
Backups
Geo‑redundant storage with point‑in‑time restore.
Pricing
Pro
For growing businesses
- All Starter features
- Advanced AI models
- Priority support
- On‑prem optional
Enterprise
Full‑scale digital transformation
- All Pro features
- Custom integrations
- Dedicated success manager
- SLA guarantees
Implementation Timeline
Discovery
Requirements gathering and data source mapping
Implementation
Connectors, AI model training, dashboard build
Testing
User acceptance, security audit, performance tuning
Go‑Live
Production rollout with training and support
Frequently Asked Questions
Which file formats are supported?
PDF, Word, Excel, images, and more.
Can I bulk‑import existing documents?
Yes, via folder upload or FTP sync.
Is there a mobile app?
Access via any mobile browser; native app coming soon.
How accurate is the OCR?
95%+ accuracy for standard printed documents.
Can I set custom reminder schedules?
Absolutely – define any number of reminder days.